Data protection statement

Introduction

The Wortmann Schuh-Holding KG as the operator of the online offer, are responsible for processing the personal data of the users of the online offer. You will find our contact data in the imprint of the online offer, the contact persons for questions regarding the processing of personal data are named directly in this privacy statement.

We take the protection of your privacy and your private data very seriously. We collect, store and use your personal data only in accordance with the contents of this privacy statement and the applicable data protection regulations, in particular the European General Data Protection Regulation (GDPR) and the national data protection regulations.

With this privacy policy, we would like to inform you to what extent and for what purpose personal data is processed in connection with the use of the online offer.

Personal data

Personal data is information about an identified or identifiable natural person. This includes all information about your identity, such as your name, e-mail address or postal address. Information that cannot be associated with your identity (e.g. statistical information, such as the number of users of the online offer) is not considered personal information.

You can use our online offer without disclosing your identity or personal data. We will then only collect general information about your visit to our website. However, personal data is collected from you for some of the services offered. This data will then only be processed by us for the purposes of using this online offer, in particular for providing the desired information. When collecting personal data, only the data that is absolutely necessary must be provided. Further information may also be provided on a voluntary basis. In each case, we point out whether it concerns obligatory fields or voluntary data. We will then inform you about the specific details in the corresponding section of this privacy policy.

Your personal data is not processed according to an automated decision-making process in connection with the use of our online offer.

Processing of personal information

Your data will be stored by us on specially protected servers within the European Union. These servers are protected against loss, destruction, access, modification or distribution of your data by unauthorised persons by means of technical and organisational measures. It is only possible for a few authorised persons to access your data. They are responsible for the technical, commercial or editorial support of the servers. Despite regular checks, however, it is not possible to completely protect against all risks.

As a rule, the information contained on our web pages and the details you enter on our web pages are transmitted via the Internet in an unencrypted form. It is therefore not possible to exclude the possibility that this information may be viewed or accessed by third parties. We therefore advise you to consider this aspect when deciding whether to send us data and which data you send to us via the Internet.

Your personal data will be transmitted in encrypted form via the Internet. We use TLS / SSL encryption (Transport Layer Security / Secure Socket Layer) for data transmission.

Transfer of personal data to third parties

We generally only use your personal information to provide the services you have requested. Insofar as external service providers are used by us within the scope of the provision of services, they can also only access the data for the purpose of the provision of services. Through technical and organisational measures, we ensure compliance with data protection regulations and also oblige our external service providers to do so.

Furthermore, we will not pass the data on to third parties without your express consent, in particular not for advertising purposes. Your personal data will only be passed on if you yourself have consented to the data being passed on or if we are entitled or obliged to do so on the basis of legal regulations and/or official or court orders. In particular, this may involve providing information for law enforcement, security purposes or the enforcement of intellectual property rights.

Legal bases of data processing

Insofar as we obtain consent for the processing of your personal data, Art. 6 Para. 1 (a) GDPR serves as the legal basis for data processing.

Insofar as your personal data are processed because this is necessary for the fulfilment of a contract or within the framework of a contract-like relationship with you, Art. 6 Para. 1 (b) GDPR serves as the legal basis for data processing.
Insofar as we process your personal data to fulfil a legal obligation, Art. 6 Para. 1 (c) GDPR serves as the legal basis for data processing.

Art. 6 Para. 1 (f) GDPR may also be used as a legal basis for data processing if the processing of your personal data is necessary to safeguard a legitimate interest of our company or a third party and your interests, fundamental rights and freedoms do not require the protection of personal data.

Within the framework of this privacy policy, we always point out the legal basis on which we base the processing of your personal data.

Data deletion and storage time

We always delete or block your personal data if the purpose of storage ceases to apply. However, data may also be stored if this is provided for by legal requirements to which we are subject, for example with regard to statutory storage and documentation obligations. In such a case we delete or block your personal data after the end of the corresponding specifications.

Use of our online offer

Information about your computer

Each time you access our online offer, we collect the following information about your computer, regardless of your registration: your computer’s IP address, the request from your browser and the time of this request. In addition, the status and the amount of data transferred are recorded within the scope of this request. We also collect product and version information about the browser and the computer operating system used. We also record the website from which the online offer was accessed. Your computer’s IP address is only stored for the time of use of the online offer and is subsequently deleted or made anonymous by shortening it. The remaining data is stored for 3 month.

We use this data for the operation of the online offer, in particular to detect and eliminate errors, to determine the utilisation of the online offer and to make adjustments or improvements. These purposes also constitute our legitimate interest in data processing pursuant to Art. 6 Para. 1 (f) GDPR, which is the legal basis for such processing.

Use of cookies

Cookies are used for our online offer – as on many websites. Cookies are small text files that are stored on your computer and that store certain settings and data for exchange with the online offer from us via your browser. A cookie usually contains the name of the domain from which the cookie file was sent, information about the age of the cookie and an alphanumeric identifier.

Cookies enable us to recognise your computer and to make any settings available immediately. Cookies help us to improve our online offer and to offer you a better and even more customised service. This also includes our legitimate interest in data processing pursuant to Art. 6 Para. 1 (f) GDPR.

The cookies we use are session cookies, which are automatically deleted after the end of the browser session. Occasionally, cookies with a longer storage period can also be used so that your preliminary settings and preferences can still be taken into account the next time you visit our website.

Most browsers are set to automatically accept cookies. However, you can disable the storage of cookies or set your browser so that it informs you as soon as cookies are sent. It is also possible to manually delete cookies that have already been saved using the browser settings. Please note that you may only be able to use our online offer to a limited extent or not at all if you refuse the storage of cookies or delete necessary cookies.

Matomo

We use the open source software Matomo (formerly Piwik) for statistical usage analysis. Matomo is a web analytics service. The data collected by Matomo is stored in a database for the purpose of usage analysis in order to optimise our website. This constitutes our legitimate interest in data processing according to Art. 6 paragraph 1 point (f) GDPR. The data collected is the truncated IP address, the time, the web page accessed, the Internet address from which you were directed to us ("referrer"), your browser version, the period you remain on our website and the frequency of access.

The data collected with Matomo is completely anonymised and cannot be used to identify individual persons. The data stored by Matomo is not associated with other data sources and is not transferred to third parties.

Google Maps

This site uses an API to enable access to the Google Maps service. The provider is Google Inc. 1600 Amphitheatre Parkway Mountain View, CA 94043, USA.

To use Google Maps, it is necessary to save your IP address. This information is generally transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.

The use of Google Maps takes place in the interests of ensuring an attractive presentation of our online offerings and to facilitate identification of the locations specified by us on this website. This constitutes our legitimate interest pursuant to Art. 6 paragraph 1 point (f) GDPR.

For further information on the handling of personal data, refer to the Google privacy policy at: https://www.google.de/intl/de/policies/privacy/.

Registration

You can register to use our online services. To do this, you need to provide the data requested during registration, for example name, address and e-mail address. We also record the date and time of registration and the IP address. As part of the registration process, we obtain your consent for the use of the data. The advantage for you is that you do not have to enter this data again each time you use or place an order.

The legal basis for the processing of data for registration in the case of consent is Art. 6 Para. 1 (a) GDPR. If you register with us in order to fulfil or initiate a contract, the legal basis for processing the data is also Art. 6 Para. 1 (b) GDPR.

The information requested in the context of registration as a mandatory field is required for the fulfilment or initiation of a contract with us for certain services. But you are not required to register.

If you register, a customer account will be created for you. The data in the customer account are stored with us as long as an active customer relationship exists. If no activity can be determined for a period of three years, the status of the customer relationship is set to inactive. You can request the deletion of your customer account at any time.

Job Portal

You may use the applicant portal to apply for a position with us and to submit all of the necessary information and documents. Your use of the applicant portal is voluntary; you may submit your application to us by alternative means, for instance by email or post.

When we receive an application on the application portal, we forward the documents to the competent staff member electronically. Where you have applied for a vacant position advertised by us, your documents will be erased three months after the end of the recruitment procedure, except where erasure would conflict with other legitimate interests. A legitimate interest in this regard would be, for instance, the obligation to provide evidence in proceedings according to the General Act on Equal Treatment (AGG). Where you have submitted an application without reference to an advertised position (unsolicited application), your application will be stored for as long as it may be of interest. You are entitled to obtain erasure of your application at any time, also before the end of the intended storage periods. Where your application is successful, the data submitted will be stored for the management of the employment relationships under the terms set out in law. The legal ground for storage of your applicant data is your consent according to Art. 6 paragraph 1 point (a) GDPR in all other cases.

Communication with us

You can contact us in various ways, including through the contact form on our website. You are also welcome to receive our newsletter by e-mail on a regular basis.

Contact form

If you wish to use the contact form in our online offer, we collect the personal data you provide in the contact form, in particular your name and e-mail address. We also store the IP address and the date and time of the request. We process the data transmitted via the contact form exclusively for the purpose of being able to answer your inquiry or your request.
You can decide for yourself what information you want to send us via the contact form. The legal basis for the processing of your data is your consent pursuant to Art. 6 Para. 1 (a) GDPR.

After we have dealt with the matter, the data will initially be stored in the event of any queries. Deletion of the data can be requested at any time, otherwise the data is deleted after complete settlement of the matter; legal storage obligations remain unaffected in each case.

Social Media

Our website contains links to the social network Facebook and the careers network Xing. The links are indicated by the logo of the respective provider.

Clicking on the links will open the corresponding social media pages to which this privacy policy does not apply. Please refer to the privacy policies of the individual providers for details of the provisions applicable there; you will find these under:

Facebook: http://www.facebook.com/policy.php
Xing: https://www.xing.com/privacy

No personal information is transmitted to the respective providers before the corresponding links are accessed. Your access to the linked page is also the basis for data processing by the respective providers.

Newsletter

When you subscribe to our newsletter, your e-mail address will be used for our own advertising purposes until you unsubscribe. You will receive regular information by e-mail on current topics as well as e-mails for special occasions, such as special promotions. The e-mails can be personalized and individualized based on our information about you.

The registration to our newsletter takes place after registration as a customer in our service portal. Within the scope of displaying the newsletter and calling up individual links from the newsletter, information is collected and evaluated, which is transmitted automatically. For this purpose, a cookie with unlimited duration is set when a link from the newsletter is called up for the first time. If the cookie has been deleted in the meantime or if you use another browser, the cookie will be saved again. With the help of the cookie you will be recognised and your user behaviour can be evaluated on our website. The data collected is used to create personal user profiles. In this way we try to constantly improve the service for you and to inform you even more individually about suitable offers and campaigns. The links from the newsletter contain a random but unique identification number. We or external service providers who work for us can record and store this number when you call up these links via your terminal device in order to retrieve additional information from our website. The number in the links will not be merged with your name and other personally identifiable information without your express consent. You can only object to the collection and evaluation of the use of links described above by unsubscribing from the newsletter.

The legal basis for the processing of your data is your consent according to Art. 6 para. 1 lit. a) DSGVO, if you have expressly registered for the newsletter. Within the framework of the legal requirements, it may also be possible that you receive our newsletter from us without express consent because you have ordered goods or services from us, we have received your e-mail address in this context and you have not objected to receiving information by e-mail. In this case, our legitimate interest in the transmission of direct mail pursuant to Art. 6 Para. 1 lit. f) DSGVO is to be regarded as the legal basis.

Should you no longer wish to receive newsletters from us, you may revoke your consent at any time with effect for the future or object to further receipt of the newsletter without incurring any costs other than the transmission costs according to the basic tariffs. Simply use the unsubscribe link contained in every newsletter or send a message to us or our data protection officer.

Your rights and contact

We attach great importance to explaining the processing of your personal data as transparently as possible and also to informing you about the rights to which you are entitled. If you require further information or wish to exercise the rights to which you are entitled, you can contact us at any time so that we can take care of your request.

Rights of persons concerned

You have extensive rights regarding the processing of your personal data. First of all, you have a comprehensive right to information and can request the correction and/or deletion or blocking of your personal data if necessary. You may also request a limitation of the processing and have a right of objection. You also have a right to data transferability with regard to the personal data you have provided to us.

If you wish to assert any of your rights and/or receive further information, please contact our customer service. Alternatively, you can also contact our data protection officer.

Revocation of consent and objection

Once you have given your consent, it can be freely revoked at any time with effect for the future. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent until revocation. The contact person for this is also our customer service and our data protection officer.

If the processing of your personal data is not based on consent, but on another legal basis, you can object to this data processing. Your objection will lead to a review and, if necessary, termination of data processing. You will be informed of the results of the review and – if data processing is nevertheless to be continued – we will provide you with more detailed information as to why data processing is permissible.

Data protection officer and contact

We have appointed an external data protection officer who supports us in data protection issues and whom you can also contact directly. Our data protection officer and his team will be happy to answer your questions regarding our handling of personal data or further information on data protection issues:

RA Dr. Sebastian Meyer, LL.M.
c/o BRANDI Rechtsanwälte

Adenauerplatz 1, 33602 Bielefeld
Telefon: 0521 / 96535-812
E-Mail: dataprotection@wortmann.com

If you would like to contact our data protection officer personally by e-mail, you can also reach him at sebastian.meyer@brandi.net.

Complaints

If you believe that we are not processing your personal data in accordance with this privacy policy or the applicable privacy policy, you may complain to our data protection officer. The data protection officer will then examine the matter and inform you of the result of the examination. You also have the right of appeal to a supervisory authority.

Further information and changes

Links to other websites

Our online offer may contain links to other websites. These links are usually marked as such. We do not have any influence on the extent to which the applicable data protection regulations are observed on the linked websites. We therefore recommend that you also find out about the respective privacy policies on other websites.

Changes to this privacy policy

The version of this privacy policy is shown by the date indicated (below). We reserve the right to change this privacy policy at any time with effect for the future. Changes are made in particular in the event of technical adjustments to the online offer or changes to data protection regulations. The current version of the privacy policy can always be accessed directly via the online offer. We recommend that you regularly find out about changes to this privacy policy.

Privacy policy version: May 2018